Accounts Payable Outsourcing Services
Our UK-managed accounts payable service keeps supplier invoices accurate, compliant and on time, so you can maintain strong relationships and healthy cashflow without the admin burden.
Scale Your Accounts Payable Without Adding Headcount
Growing businesses need finance processes that can keep pace. Our outsourced accounts payable service expands your capacity without the cost or complexity of hiring in-house. We handle everything from invoice capture and validation to payment scheduling and supplier queries, working directly within your accounting systems to keep things running smoothly.
With experienced finance teams in South Africa and UK-based management, you get accurate, compliant processing, clear reporting, and the flexibility to scale up or down as your needs change.
Start Outsourcing Today!
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What Is Accounts Payable Outsourcing?
Accounts payable outsourcing is when a business partners with an external provider to manage its supplier invoices, payments, and related financial processes. This can include invoice and processing, PO matching, approval workflows, payment scheduling and supplier reconciliations. Instead of managing the entire function in-house, you gain access to trained specialists who work within your finance systems, follow your processes, and ensure every payment is accurate and on time. It’s a cost-effective way to improve efficiency, reduce processing errors, strengthen compliance, and free your internal team to focus on higher-value financial tasks.
Accounts Payable Services Built Around Your Finance Process
No two finance departments run the same way. We adapt to your workflows, approval chains and accounting systems so integration is fast and disruption-free.
Invoice Capture and Validation
We process incoming invoices, check for errors or missing details, and prepare them for approval.
- Digital and paper invoice capture
- Data entry into your accounting system
- Validation against purchase orders or contracts
- Duplicate invoice checks
Approval Workflow Management
We route invoices through your internal approval process, ensuring compliance with your company’s policies.
- Approval tracking and reminders
- Escalation where delays occur
- Audit trail maintenance
Payment Scheduling and Supplier Queries
We manage payment timelines and supplier communication to protect relationships and maintain healthy cashflow.
- Due date monitoring and payment run preparation
- Bank file generation for authorised sign-off
- Supplier query handling and dispute resolution
Explore Outsourced Accounts Payable Solutions That Work
Our accounts payable service is designed to run quietly and efficiently in the background, freeing your finance team to focus on strategy rather than admin.
Invoice Processing
We handle invoice receipt, validation, and entry, ensuring all data is correct before approval.
Approval Workflow Support
We manage invoice routing and track approvals to avoid payment delays.
Supplier Query Resolution
We liaise directly with suppliers to resolve any issues or disputes.
Purchase Order Matching and Compliance Checks
We match invoices to purchase orders and check for policy compliance before payment.
Payment Run Preparation
We prepare and schedule supplier payments, ready for your sign-off.
Accounts Payable Reporting and Oversight
Get clear, regular reports on AP activity, pending invoices, and payment performance, all managed from the UK.
How We Integrate Outsourced Accounts Payable Into Your Business
We make outsourcing accounts payable easy, with a structured onboarding process that keeps you in control.
Discovery: We understand your AP process
We review your current systems, invoice volumes, supplier base and approval structure to design a tailored service.
Onboarding: We map your workflows
We align with your chart of accounts, payment schedules, approval hierarchy and compliance needs.
Training: We prepare your AP team
Our South Africa-based finance specialists are trained on your systems and policies, with UK oversight to ensure accuracy and compliance.
Launch: We start processing invoices
We integrate directly into your accounts playable function, handling day-to-day invoice processing, payment preparation and reporting.
Our Clients
Outsourced Accounts Payable That Delivers Real Value
Our outsourced accounts payable service is designed to cut costs, streamline processes and strengthen supplier relationships without losing control. We work as an extension of your finance team, ensuring invoices are processed accurately, payments are made on time and every step aligns with your compliance standards.
Lower Processing Costs Without Losing Control
Reduce the cost of AP operations while keeping full visibility and approval authority.
Accurate, Compliant Invoice Handling
Every invoice is checked for errors, duplicates and compliance with your policies.
On-Time Supplier Payments
Protect supplier relationships by meeting every agreed payment date.
UK-Managed Service
All processes are overseen by our UK team for quality, compliance and accountability.
Scalable Support
Easily adjust capacity to handle seasonal peaks, new suppliers or increased volumes.
Simple System Integration
We work within your existing accounting platform, so there’s no disruption to your finance process.
Why Choose Consumer Links for Accounts Payable Outsourcing?
We’ve spent over a decade helping businesses streamline financial operations without losing control. Our AP service combines skilled finance teams in South Africa with UK-based oversight, giving you a cost-effective, compliant solution you can rely on.
Every process is aligned to your workflows, approval structure and reporting needs. You decide how much to outsource, from invoice entry to full AP management; and we deliver with precision, speed and transparency.
Request a callback today!
We’ll contact you as soon as possible.
Sectors That Outsource Accounts Payable Support
We manage accounts payable for businesses in a wide range of sectors, each with its own supplier networks, payment terms, and compliance requirements.
Whether you’re processing high volumes of invoices, managing complex approval chains, or working to strict industry regulations, our teams adapt to your workflows and systems to keep payments accurate and on time.
- eCommerce
- Retail
- Utilities
- Legal Services
- Financial Services
- Recruitment
- Healthcare
- Travel & Hospitality
- Telecommunications
- Education
Whatever your sector, our experienced team will work closely with you to deliver your customer service needs.
Get Started With Outsourced Accounts Payable
Ready to streamline your AP process and take the pressure off your finance team?
Our accounts payable specialists integrate into your systems, follow your workflows, and handle every step from invoice receipt to payment preparation, with full UK-based management for quality and compliance.
You stay in control, we take care of the admin.
Outsourced Accounts Payable FAQs
What tasks can outsourced accounts payable cover?
We handle invoice receipt, data entry, PO matching, approval workflow management, payment scheduling, and supplier queries.
Is outsourced accounts payable secure?
Yes. We follow strict data protection and compliance protocols. All access levels and workflows are approved by you before launch.
Will your team work within our accounting system?
Absolutely. We work directly within your chosen finance platform: Xero, Sage, QuickBooks, NetSuite, or bespoke ERP.
Can you handle high invoice volumes?
Yes. Our service scales to meet your monthly invoice volume, whether hundreds or thousands.
How quickly can you start?
Most AP services go live within 1–2 weeks, depending on complexity. We guide you through every step for a smooth setup.